01
Upload the artwork
Attach a PDF, JPG or PNG to the proof. The customer sees the artwork in the browser without installing anything.
Artwork proof software
Artwork proofs customers can approve in a click
Send a private approval link with the artwork attached. Customers approve or request changes, and every revision stays with the job — no more “I thought that was approved” at install.
Starter and Shop include a 7-day free trial. Choose a plan or cancel on day 7.
- Private approval links
- Read receipts
- Revision history
Approval linkRead receipt on
STORE FRONT ARTWORK
Apex Coffee — channel letters
Revision 3 · PDF attached
AwaitingRevision 3 · PDF attached
Approve artworkRequest changes
One private link. One clear decision. Every revision kept.
Proofing built for signage
A clear approval, not another email thread.
Artwork approval is the handoff between design and production. When it happens in a text message or a forwarded PDF, the shop loses the record of what was approved and which revision is current. SignFlo gives every proof a private link and a clear decision.
The old way
A PDF goes out by email. The customer replies “looks good” to an older message. A revision gets attached to the wrong job. Production cuts the wrong version, and the install date is suddenly at risk.
Nobody is being careless. The approval simply was not captured in a place the whole shop can see.
The SignFlo way
Each proof has a private link, the current artwork and a simple choice: approve or request changes. The decision is recorded against the customer and job, with the revision history kept together.
The shop knows what was approved, when it was opened and which version is current.
Proofing features
Everything you need for a clean customer sign-off.
02
A private approval link
Send a link the customer can open without creating an account or remembering a portal password.
03
Approve or request changes
Give the customer two clear actions instead of an open-ended email reply. The decision comes back attached to the proof.
04
Read receipts
See when the customer opens the approval link, so you know whether to follow up or wait.
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Revision history
Keep every version with the job. When someone asks which artwork was approved, the answer is in the record.
06
Connected to the customer
The proof sits alongside the quote and job, so production can find it without searching an inbox. See the CRM.
How a proof moves
From design file to approved artwork in three steps.
Create the proof
Add the customer, artwork and job details, then send the private approval link.
The customer decides
They open the artwork, approve it or request changes. The response is recorded against the proof.
Production gets the right version
If changes are needed, send the next revision. If approved, the job moves forward with a clear record.
Why keep proofing inside the CRM
The approval should not live in someone’s inbox.
When proofing is separate from the customer record, the shop has to reconnect the artwork, the decision and the job by hand. SignFlo keeps them together, so the person answering the phone and the person running the router are looking at the same approved version.
Fewer version mistakes
The current proof and its revisions stay with the customer record. There is no guessing which email attachment is final.
A cleaner handoff to production
Production can see that the artwork was approved before the job moves forward, and the office has a record if a question comes up later.
Common questions
Questions about artwork proofing
What file types can I send for approval?
SignFlo proofs support PDF, JPG and PNG artwork files. The customer views the artwork in the browser through a private approval link.
Does the customer need an account?
No. The customer opens a private link and can approve the artwork or request changes without creating a SignFlo account or remembering a password.
Can the customer request changes?
Yes. Every proof gives the customer a clear approve or request-changes action, and the response stays attached to the proof.
Can I see when the customer opened the proof?
Yes. Read receipts show when the approval link is opened, so you know whether the customer has seen the artwork.
Is every revision kept?
Yes. Revision history stays with the proof and customer record, so the approved version is clear when the job reaches production.
Keep exploring
More ways SignFlo keeps the job moving.
Send your next proof with a clear yes or no.
Open the live demo to see an approval link from the customer’s side, or start a 7-day trial and send your first proof.